Personal Information: “Personal Information,” as used in this Policy, means information that may personally identify an individual, which may include but is not limited to: personal identification number, name, date of birth, title, business or home address, and telephone number.
Businessolver Practices: When an employer engages Businessolver as a Service Provider that will necessitate the exchange of employee information, the employer provides us with information that is typical of such information that an employee provides to his or her human resources and payroll departments. Such information often includes but is not limited to: name, address, social security number, title, salary, date of hire, benefit elections, and dependent information. We require this information to deliver quality services to our employer clients and their employees. Businessolver uses this information to generate and deliver benefits related information to carriers and other third-party service providers on the behalf of employers, communicate with employers regarding their employee’s benefits, and communicate with employees directly relating to their interaction with the Site. We do not sell this information or distribute this information to parties outside of those parties agreed upon between the employer group(s) and Businessolver. In addition, Businessolver may capture identifying information relating to your access of its web sites. This information is used to ensure quality of service and for compliance with legal and contractual obligations. Such information often includes but is not limited to: device identifier, browser type, and IP address.
Part 1 – Accountability
We are responsible for all Personal Information that is under our control, and we are committed to its ongoing protection in accordance with the terms of this Policy. To protect the Personal Information that Businessolver collects from our clients and their employees, we have designated a Privacy Officer who is responsible for Policy compliance, the protection of Personal Information, and the development and implementation of appropriate Personal Information policies and practices.
Any questions or inquiries regarding this Policy and/or Businessolver’s privacy practices should be directed to the Privacy Officer, who can be reached at:
Email: [email protected]
Attn: Privacy Officer
1025 Ashworth Road
West Des Moines, IA 50265
Part 2 – Identifying Practices
It is the policy of Businessolver to make every attempt to ensure that it clearly identifies the purposes and uses of the Personal Information and other data. We will clearly identify why Personal Information is needed and how we will use it. All materials used by Businessolver, or those designated to work on our behalf, to collect information, will present the purpose, need, and intended use in a manner that is understandable to whom it is intended.
Our complex business practices require Businessolver to share Personal Information with third party service providers from time-to-time on behalf of our clients. All such disclosures of Personal Information are done in accordance with this Policy.
We may also share Personal Information with third parties in the event of a sale, merger, liquidation, dissolution, reorganization, or acquisition (each, a “Corporate Transaction”). In the event that Personal Information must be shared to complete a Corporate Transaction, we will require any persons involved in such Corporate Transaction to maintain a level of privacy protection with respect to any transferred Personal Information that is at least as protective of the Personal Information as this Policy unless the subject of the Personal Information consents to different privacy terms presented by the applicable successor entity.
In addition, Businessolver may disclose Personal Information in response to a subpoena or a demand from a law enforcement agency or regulator.
Part 3 – Consent
Personal Information is only collected, used, or disclosed with the knowledge and consent of the disclosing individual on behalf of the client. Depending on the situation, such consent may be either express or implied. However, Businessolver attempts to obtain express consent, whenever possible.
In certain limited circumstances, as law permits or requires, Businessolver collects, uses, or discloses Personal Information without the individual’s knowledge or consent. These circumstances include, without limitation, where applicable law, subpoena, warrant, or other court order, requires Businessolver to disclose such Personal Information.
Part 4 – Limiting Collection
Businessolver limits the amount and type of Personal Information collected to that which is necessary to accomplish our business purpose and to comply with our legal and regulatory compliance obligations. Our collection of Personal Information is only performed by fair and lawful means on behalf of our clients.
Part 5 – Limiting Use, Disclosure, and Retention
Businessolver does not use or disclose Personal Information for any purpose other than those for which it was collected, except with the consent of the client, or as otherwise permitted or required by law. Personal Information is retained online and in backups only as long as necessary to fulfill the intended purpose, to comply with our legal and regulatory obligations, and/or as otherwise permitted by law. If Personal Information may be retained and unable to be destroyed through reasonable measures, Businessolver affords this information the same security and protection as it does with all current Personal Information until such time as it can be destroyed.
Businessolver will share Personal Information only with organizations that have been authorized to receive this information by Businessolver or Businessolver Clients. Information collected as part of Businessolver’s normal business practices may be de-identified, meaning that it may no longer be used to reasonably identify the individual with which it was originally associated. De-identified information may be used, stored, analyzed, reproduced, processed, distributed, or disclosed at Businessolver’s discretion unless prohibited by applicable law.
Part 6 – Accuracy
On both an initial and ongoing basis, Businessolver uses all reasonable efforts to ensure that Personal Information is as accurate, complete, and up-to-date as is necessary for the purposes for which it is collected and used. Businessolver’s clients and their respective employees have an obligation to keep Businessolver informed about any changes or other updates to any Personal Information.
Part 7 – Safeguards
Businessolver has safeguards appropriate to the sensitivity of information to protect the Personal Information we collect and use on behalf of our clients. We take all reasonable means necessary to ensure that Personal Information under our care is protected against loss or theft, unauthorized access, disclosure, copying, use, or modification. This includes, but is by no means limited to, physical, organizational, and technological methods.
Businessolver employees, agents, and contractors are instructed to only use Personal Information in adherence with the principles set forth in this Policy and applicable laws.
Businessolver is responsible for the Personal Information that third parties transfer to or from us. As a result, we use reasonable, contractual, or other means to provide a reasonably comparable level of protection when such information is being transferred between entities.
Part 8 – Openness
Businessolver makes specific information regarding this Policy and other privacy practices readily available. This Policy is updated on a periodic basis such that it reflects current processes, procedures, and operations.
Businessolver strives to make the policies, procedures, and disclosures regarding Personal Information that it communicates to its clients and/or their employees simple, clear, and easily accessible.
Part 9 – Access
Upon written request, we will inform an individual of the existence, use, and/or disclosure of his/her Personal Information, categories of personal information Businessolver has collected, sources from which it has received this information, purpose for collecting this information, third parties with which this information has been shared, specific pieces of personal information collected, and provide individual access to view disclosed information. Any individual may challenge the accuracy and completeness of his/her Personal Information and have it amended if feasible. Employees of Businessolver’s clients may be able to access, amend, and update certain Personal Information directly by logging on to the Businessolver platform.
We honestly and timely respond to all requests regarding the type of information that Businessolver stores, uses, and to whom it has been disclosed. If, however, we are unable to provide certain information, an explanation outlining the prohibiting reason will be provided to the requesting individual, in writing. Such exceptions are limited and specific, but may include but are not limited to: cost barriers, references to other individuals, or for specific legal, security, or litigation privileges.
Part 10 – Challenging Compliance
Any individual may, at any time, challenge Businessolver’s compliance with this Policy by contacting our Privacy Officer, whose contact information is provided above. We will investigate all complaints and if found to be justified, we will take all appropriate measures, including, if necessary, amending our policies and practices.
Last updated – January 2023